General Ledger

Flexible GL Account

Fusion allows you to define the structure of your General Ledger accounts. By defining segments, segment lengths, and segment values, you can meet your reporting and analytical requirements. You can easily extend your account structure and change account values after your initial implementation. Changes are immediately reflected across the system.

Account Security

Fusion allows you to control which users and roles can view and create transactions for specific General Ledger accounts in order to protect sensitive data and improve the accuracy of data entry.

Advanced Financial Reporting: Integrated reporting tools utilize the GL account structure so you can design financial statements that are tailored for your business based on the account segment structure and configured hierarchy. Reports can be published on the web or distributed through email in Excel or PDF formats.

Flexible Configuration of Financial Periods: Select monthly, bi-monthly, annual, or define a custom set of financial periods. Keep financial periods open as long as required to complete data entry and audit the balances. During data entry, the system will automatically suggest the financial period that corresponds to the transaction date and issue a warning if you override the period to protect against errors associated with multiple open periods.

Automatic Allocation of GL Balances: Distribute GL account balances over multiple accounts based on predefined allocation rules. Establish allocation rules based on percentages, quantities, statistical data, or proportionally to other GL account balances. You can create and run multiple subsequent allocation templates.

Drill Down to Original Documents: Utilize a complete set of inquiry screens and reports to gain immediate access to GL balances. Drill down to the originating document from any inquiry screen or report, even if the transaction was created in another module.

Reversing and Auto-Reversing Entries: Reverse GL transactions with one button click. Create automatically reversing transactions that generate the reversing entry in the next financial period during the post procedure or when the financial period closes.

Recurring Transactions: Create recurring transactions based on specific schedules and time periods. Specify templates with expiration dates, execution limits, and custom execution schedules.

Audit Trails: The GL module provides a complete audit trail of all journal transactions. After a transaction is posted, you cannot delete or cancel the transaction – to correct mistakes, you must enter a correcting GL transaction to reverse the incorrect entry. The system keeps the details of all GL transactions, including the user who entered the transaction and the user who modified the record.The auditing process is simplified by having notes as well as supporting electronic documents attached directly to the transactions.

Accounts Receivable

Invoice and Statement Delivery

Accounts receivable automation gives you control over the creation and delivery of customer invoices and statements. Fusion can format statements for printing or generate documents in HTML or PDF formats for delivery via email. Copies of all documents are stored with the customer record for future reference and auditing.

Credit Card Processing

Fusion offers Integrated, PCI compliant credit card processing—leveraging Authorize.net technology—that automates bank card processing while providing flexibility to manually enter charges, void transactions, and issue refunds. Fusion includes inquiry screens to view credit card transactions and issue warnings about expiring credit cards. You can connect to any bank processing center by using one of the included processing plug-ins or by building a custom plug-in using our SDK.

Recurring Billing:  Fusion supports several types of charges including recurring monthly fees, setup fees, renewal fees, consumption based fees, overage charges, and minimum charge amounts so you can bill any type of customer agreement. You can create contract templates which specify start and end dates, renewal terms, a billing schedule, and line items. Contracts are linked to case management and employee time sheets so you can include billable hours and customer support hours in your customer bills.

Multiple AR Accounts in GL:  Fusion allows you to map different groups of customers to different AR accounts in the GL by specifying a default AR account for each customer. The default AR account can be overridden during the document entry. Fusion automatically tracks which account was selected and offsets the correct account and amount when the customer payment is applied.

Automated Tax Reporting:  The Accounts Receivable software module automatically calculates Sales taxes and prepares reports for tax filing and reporting. Each customer can be assigned a default tax zone which includes the list of taxable items and reporting municipalities. This default information can be overridden during the document entry. Tax calculation options include multiple number of tax items per document line, deduction of tax amount from the price, and tax on tax calculation.

Customer Balances and Credit Limit Verification:    Fusion enforces credit limits when you enter invoices in order to limit your exposure to uncollectible debts. You can specify a credit limit amount and a maximum overdue period for each customer. Depending on th customer configuration options, Fusion can block invoice processing or issue a warning. Fusion can automatically create dunning messages for past-due accounts and temporarily increase credit limits.

Payment Reversal and Automatic Payment Application:  Fusion allows you to automatically apply payments to the oldest outstanding documents to reduce the time spent matching payments to invoices. If a payment was recorded or applied incorrectly, you can void the entire payment or the application of the payment. All affected document balances will be automatically reversed.

Sales Commission Calculation:  Fusion automatically calculates sales commissions based on a sales commission schedule. The sales commission can be split among multiple salespeople, linked to specific line items on an invoice, and paid when the invoice is issued or when the payment is received. Sales commissions can be calculated on a monthly, quarterly, or annual basis.

Overdue Charges Calculation:  Fusion automatically calculates and applies overdue charges to help you improve your collection rate. Overdue charges are computed as a percentage or as a minimum overdue charge amount. You can assign the overdue charge code to the statement cycle and automatically perform the overdue charge calculation prior to the statement cycle closure.

Small Balances Write-off:  Fusion can simplify your operations by writing off small document balances. You can specify the maximum write-off limit and specify the list of the customers available for the write off.

Customer Account Security:  Fusion allows you to specify which individuals and roles can view and modify customer account information and balances in order to prevent unauthorized account access and restrict sensitive customer information.

Audit Trails:  The Accounts Receivable software module provides a complete audit trail of all customer transactions. After a document is released, you cannot delete or cancel the document – to correct mistakes, you must enter a correcting AR document to reverse the wrong entry. The system keeps the details of all AR Documents, including the user who entered the transaction and the user who modified the record. The auditing process is simplified by having notes as well as supporting electronic documents attached directly to the transactions.

Cash Management

Integration with Financial Modules
The Cash Management module is seamlessly integrated with the General Ledger, Accounts Payable, and Accounts Receivable modules. All cash account transactions entered in these modules will automatically be collected by the Cash Management module for clearing and reconciliation. Transactions entered in the Cash Management module which are linked to a vendor or customer account will create entries in the Accounts Payable or Accounts Receivable modules and update the appropriate balances.

Cash Account Transfers
Fusion allows you to transfer funds between bank accounts and track funds that are in-transit. You can also record any associated bank expenses directly in transfer form.

Bank Account Reconciliation
Fusion simplifies the process of reconciling your account balances with bank statements. For each bank account you can enter the statement information provided by the bank and reconcile it with cash account transactions in the system. While performing the reconsideration you can add bank charges, bank interest, and record any omitted cash related transactions directly from the reconciliation screen.

Petty Cash Management: The Cash Transactions entry screen allows you to quickly manage petty cash and back account balances. You can view the transaction history for a specific date range and switch between detailed and daily views. Fusion will trace both uncleared and cleared balances and provide you with ability to clear and add cash related transactions directly from the inquiry screen.

Remittance and Payment Instructions: Fusion’s cash control software helps you gather complete payment information from vendors and customers when accounts are established by linking required information to the type of payment preferred. For example, if a customer wants to pay by credit card you will need to gather specific information, while if a customer wants to pay by wire transfer, you may have to include specific information on your customer remittance form.

Processing Centers: Fusion allows you to configure the list of processing centers that you will use for cash collection and associate customer payment methods with a particular processing center. This information is used in the Accounts Receivable module for automated credit card processing.

Cash Account Security: Fusion allows you to control who can the access cash account information and balances. By activating this option you can prevent an authorized account access and restrict sensitive company information.

Cash Account Reporting: Fusion’s cash management accounting software provides several reports to reconcile cash accounts balances and manage short term cash reserves as well as forecasts and projections. You can drill down inside summary reports to review the detailed transactions.

Audit Trail: The Cash Management module provides a complete audit trail of all cash related transactions. When a cash transaction is released, you cannot delete or cancel it – to correct mistakes, you must enter a correcting transaction to reverse the incorrect entry. The system maintains details of all entered or imported transactions, including the user who entered the transaction and the user who modified the record. The auditing process is simplified by linking notes and supporting electronic documents directly to transactions.

Inventory

Multiple Valuation Methods

Fusion’s cloud inventory software allows you to value your inventory using standard cost, moving average, FIFO, and item specific methods. You can select a different valuation method for each inventory item. A set of report and inquiry screens provides up-to-date valuations and allows you to make direct adjustments to cost and physical inventory count.

Multiple Warehouses

Fusion allows you to manage multiple warehouses with location specific inventory quantities, allocations, and costs. For each warehouse you may specify the access rights to determine the group of people who can access warehouse information and enter inventory transactions. In order to trace inventory valuation in the GL, you can assign multiple warehouses to specific inventory accounts.

Lot and Serial Numbering

Fusion allows you to track inventory by lot or serial number. Lot and serial numbers can be assigned or entered manually when you receive, issue, or assemble inventory items. Serial numbers can be linked with item specific valuation methods to account for the cost of inventory per lot/serial number. Inquiry screens and reports will provide you an option to find out the lot/serial item history.

Multiple Inventory Accounts: Fusion allows you to create multiple inventory accounts and subaccounts for different groups of items so you can maintain a detailed balance of your inventory on the GL. Inventory account and subaccount codes can be derived from the warehouse or the inventory item. When you change an inventory account, newly received inventory will be assigned to the new account while issued inventory will be deducted from the old account until the inventory is depleted.

Transaction Reason Codes: Fusion allows you to assign reason codes to inventory transactions so you can measure trends and spot problems. Reason codes can be linked to both GL accounts and inventory levels for financial and operational reporting.

Two Step Transfers: Fusion completes inventory transfers in two steps so you can track goods in transit between locations. The first step deducts inventory from the warehouse of origin and increases the Goods in Transit GL account. When goods are received the Goods in Transit GL account is reduced and the destination site quantity and value is increased.

Inventory Allocation: Fusion maintains detailed cost allocation information on all inventory related transactions. Allocation information is constantly updated for all transactions as well as anticipated receipts and issues. You can drill down the allocation details and navigate to the original documents that results the allocation.

Physical Inventory: Using the physical inventory count features you can organize your goods based on ABC codes and movement classes and conduct regular cyclic count of your inventory. Items that are included in the count are locked in inventory and no operations that affect warehouse quantity are allowed. Once the count is completed you can continue the operation and enter the count result later. Once the count results are entered system will generate appropriate inventory adjustment based on historical snapshot.

Drill Down to Original Document: Fusion’s inventory management software provides a complete set of inquiry screens and auditing reports that helps you analyze your stock and reconcile your inventory balances. Most reports and inquiry screens allow you to drill down to the original transactions.

Inventory and Warehouse Security: Fusion allows you to control which users and roles can view and create transactions for inventory items and inventory warehouses in order to improve the accuracy of the data entry and enforce inventory control.

Audit Trail: The Inventory Management software provides a complete audit trail of all inventory transactions. After a transaction is released it cannot be deleted – to correct mistakes, you must enter a correcting transaction to reverse the incorrect entry. The system keeps the details of all Inventory transactions, including the user who entered the transaction and the user who modified the record. The auditing process is simplified by having notes as well as supporting electronic documents attached directly to the transactions.

Purchase Orders

Automatic Creation of Purchase Orders

Fusion automatically generates purchase orders based on the inventory stock level and the inventory replenishment algorithms. Orders are placed with the vendor that best meets the price and delivery time requirements that you specify. Drop shipment purchase orders can be automatically prepared based on the information in open Sales Orders.

Purchase Order Approval

Create different approval rules based on the type of order, vendor information, order amount, and other order specific information. Purchase orders must be approved by a designated person before they can be printed and sent to the vendor.

Partial and Consolidated Receipts and Vouchers

Fusion tracks when purchase orders are received. Orders can be partially filled, completely filled, or consolidated from multiple purchase orders into a single receipt. Fusion automatically creates accounts payable vouchers when goods are received for complete, partial, or consolidated orders. Multiple receipts can be consolidated into a single voucher and multiple bills can be entered for a single receipt. Pricing information can be modified during the bill entry in Accounts Payable and the difference will be posted to the designated variance account.

Inventory Bin/Location Control: Fusion allows you to create a physical and logical warehouse structure using inventory bins and location controls. For each warehouse location you can specify the types of items and transactions that are allowed, the picking priority, and the cost of the items. Report and inquiry screens allow you to see available inventory and allocation details for each inventory location.

Expiration Dates: Fusion allows you to assign an expiration date for each lot and serial number so expired items can be deducted from your list of available inventory. Fusion can automatically issue items with the earliest expiration date to minimize losses. Reports and inquiry screens allow you to monitor expiring items.

Negative Inventory: Fusion allows a negative inventory balance for an individual item or group of items. Over-issued items will use most recent historical cost until the item is received. When received, the inventory management software will match the receipt cost with issue cost and generate a cost adjustment for the difference. Negative quantities and values may apply to one site or location while aggregated inventory is positive. Appropriate warnings are issued on transactions that will result in negative inventory.

Blanket Orders: Blanket orders allow you aggregate several orders to receive a volume discount or stock hard-to-get items. After creating a blanket order, you can create several purchase orders that refer to the blanket order and reduce the amount of the blanket order balance. As you enter purchase orders, Fusion automatically checks for open blanket orders and provides the option to link to them.

Drop Shipments: Fusion allows you to create drop shipment orders for goods that should be delivered directly to a customer location. Drop shipments can be created automatically from sales orders or entered manually by linking to a sales order from the purchase order entry screen. After the bill is entered for the drop shipment order, the corresponding sales order will be released and an invoice will be generated for the customer.

Landed Cost Functionality: Fusion allows you to include additional shipping and receiving costs with your purchased items. Costs can be allocated across several goods using custom allocation methods. Landed cost bills can be entered directly in Accounts Payable and associated with received items. Landed costs are automatically included in the inventory costs for stocked items.

Vendor Selection and Performance Analysis: Fusion allows you to upload vendor price lists with product descriptions, prices, and delivery times. Each uploaded inventory item can be mapped to existing inventory or a new item can be created. Inventory information such as cost, quantities, and lead times can be automatically updated each time inventory is received. Statistical information is used to automatically produce purchase orders and analyze vendor performance.

Reporting and Drill Down: Fusion’s purchasing module provides a complete set of inquiry screens and auditing reports to help you analyze your purchasing history. Report and inquiry screens allow you to drill down to the original transactions.

Audit Trail: The Purchasing Management Module provides a complete audit trail of all purchasing transactions. After a transaction is released, it cannot be deleted – to correct mistakes, you must enter a transaction to reverse the incorrect entry. The system keeps the details of all purchasing transactions, including the user who entered the transaction, the user who approved the transaction, and the user who modified the record. The auditing process is simplified by having notes as well as supporting electronic documents attached directly to the transactions.

Sales Orders

Integrated Workflow

Fusion provides integrated workflow so you can automate order processing and eliminate unnecessary steps. You can configure order statuses, status transitions, notifications, alerts, and actions that should be automatically triggered during order processing.

Configurable Order Types

Fusion includes a predefined set of Order Types for common distribution operations and allows you to define custom order types to meet specific order processing requirements. For each order type you can specify inventory allocation rules, workflow scenario, and the type of document that will be generated in the accounts receivable and inventory modules.

Flexible Discounts and Promotions

Fusion’s order management software allows you to manage complex pricing and discount policies. You can setup quantity and volume discounts as a discount percent or an absolute discount amount. In cases where multiple discounts apply, you can specify the rules and sequences for applying discounts or allow the system to automatically apply the best discount combination. Discounts can be maintained in single and multiple currencies. You can establish rules and policies for price overrides.

Purchasing Integration: Fusion allows you to link sales orders with purchase orders so received items can be allocated to orders. Orders can automatically generate purchase orders or linked manually. Sales orders which are linked to purchase orders can be placed on hold until the purchase order is received. Drop shipment purchase order functionality is also supported.

Multiple and Partial Dispatching: Fusion allows you to fill a sales order with goods from more than one warehouse and specify if partial deliveries are acceptable. Based on warehouse availability and costs, Fusion can split a sales order into multiple shipments from different warehouses. For incomplete orders, Fusion will track the remaining sales order balance and manage back order delivery if required.

Shipment Schedule: Fusion allows you to specify a different delivery date for each line item on a sales order. For orders of this type, Fusion will generate shipment orders according the delivery schedule and item availability.

Pick List and Replenishment Orders: Fusion prepares a pick list for each shipping order according to item availability and the pick priority for each warehouse location. If a pick location has insufficient stock to fill an order, Fusion will search for a warehouse with quantity on hand, issue a replenishment order, and place the sales order on hold until the replenishment is fulfilled.

Inventory Allocation: Fusion provides real-time inventory data, including information about inventory that has been allocated. During the entry of a sales order, Fusion will notify the user if the quantity is not available or over allocated. You can configure the inventory allocation rules for each step of sales process.

Credit Limit Verification: Prior to releasing a sales order, Fusion verifies that the customer’s credit limit has not been exceeded. Orders placed on credit hold are automatically released if a customer payment is entered or if the order amount is decreased. Authorized users can override the credit hold status and force order fulfillment.

Invoice Consolidation: Multiple Shipment orders can be consolidated into the single customer invoice. Consolidation can be done automatically or orders can be combined manually. Once the consolidated invoice is prepared it can be reviewed so that price and discount information can be amended before printing the invoice and updating accounts receivable.

RMA and Reason Codes: Fusion includes RMA (return merchandise authorization) features which are required for receiving goods from customers. RMA orders can be processed as a credit to a customer balance or as a replacement of damaged goods. Every line can be marked with an inventory reason code to specify the return or replacement reason.

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